BNA Board Minutes 9-9-2025

1. Call Meeting to Order Dave

Introduction of current and new board members. Welcome, Danny Fast.

Meeting called to order at 7:01 PM

Introductions of all present Board Members

Board members present: Danny Fast, Christian Sweeney, Kylie Spies, Teri Thielen, Jesse Coleman, Dave Busiek, Craig VandeVenter, Don Piper, and Rick Montanaro

Non-board members present: Lorin Ditzler, facilitator for strategic planning session

1. Agenda Dave

No questions or additions, approved by consensus and for lack of questions and recommendations.

Vote: Approved & passed (Dave).

• Meeting Minutes from July 10, 2025 Board Meeting Dave

No questions or additions recommended.

Vote: Jesse moved to approved, Craig seconded.

Approved, motion carried.

1. Treasruer’s Report Jesse

Discussion: Figures are in proper order and as expected. Revenue trending slightly behind budget for the year due to grant timing, further clarification of expenses related to Bluegrass Festival. CD’s maturing soon, reinvesting as previously discussed and approved by board in June 5, 2025 meeting.

DSM Bookfest: Discussion regarding the need for the BNA to remain the fiscal agent for DSM Bookfest for 2025/2026 as approval and confirmation of Beaverdale Books’s non-profit and 501c3 tax designation status has yet to be confirmed by IRS. Out of an abundance of caution, recommended that BNA remain fiscal agent for time being and until further update received from IRS.

Vote: Craig moved to approve, Teri seconded.

Approved, motion carried.

1. BNA Member & Public Comment

None

1. Board Discussion:

Bluegrass Festival Rcap & Financials                                           Craig & Jesse

Discussed overview and outlined the successes of 2025 festival. Identified areas requiring further attention and focus in advance of 2026 festival. Further computations of festival financials in-progress, confirmed and final financials topic of discussion for board meeting on October 2, 2025.

Fall Festival booth setup and staffing                                                                   Dave

Board soliciting shifts of volunteers for staffing BNA booth for Friday evening and during the day on Saturday from 10:00 AM to 5:00 PM.

Website & CRM Update                                                                               Dave & Kevin

Discussed status of data migration for CRM software and website. CRM software has been updated and membership information has been imported. Further collaboration and discussions with Visionary during transition. Website content migration from Visionary still in-progress. As a result, current/old BNA webiste will stay “live” for undertermined period of time following implementation and publishing or future/new BNA website to help ease with transition.

Merchandise                                                                                                              Eric

Discussions regarding vendors readiness to go “live” with advertisements and social posts regarding BNA offerings.

Booverdale?                                                                                                              Dave

Working to solidify dates and planning volunteers. Further discussion to follow during board meeting on October 2, 2025.

• Call to adjourn Board Meeting Dave

Adjourned at 7:19 PM.

• Resume Strategic Planning Session Lorin Ditzler

Resumed at 7:20 PM

Walkthrough of draft presentation following computation and analysis of feedback from board during prior sessions. Further discussed revisions to specific wording in Draft Strategic Plan, specifically regarding the Vision, Mission, and Values Statements. Also further discussed the potential advantages and disadvantages from a public relations and optics standpoint.

Further details regarding specifics contained within the Strategic Plan to be distributed and presented to Association in separate and forthcoming communications.

Session concluded at approx. 8:27 PM.

Next Board Meeting:  October 2 , 2025 7:00 pm – BBB Office – 2625 Beaver Ave.

Next Quarterly Meeting:  November 11, 2025 – 7:00 pm – Northwest Community Center

The public forum provides speakers an opportunity to address the board for up to three minutes regarding items that are not on the agenda. The public forum is not a time for board engagement and discussion as only matters posted in the public agenda may be discussed.  Matters requiring attention will receive appropriate board follow-up at a time after the meeting.